The need
The sales and legal departments had to manually process several hundred commercial and partnership contracts per year. This manual process offered little traceability and penalized the productivity of the teams, who spent a considerable amount of time on the administrative tasks of managing and monitoring contracts and their amendments.
In addition, the lack of control over the expiry and renewal dates of certain contracts exposed the federation to significant financial and legal risks. It became obvious for this customer to implement a contract lifecycle management (CLM) solution to meet solution to meet the following needs:
- Streamline and simplify the validation and signing of contracts
- Ensure legal compliance and archiving of contracts with probative value,
- To enforce the procedures and terms of the federation's financial regulations,
- To offer users a simple and accessible tool.
Thanks to Contract Manager contract lifecycle software with electronic signature, this customer was able to set up a 100% electronic contract library, which offers the following advantages:
- Centralized management of contracts and amendments in a single, secure document database,
- Total visibility and traceability of the contract & amendment workflow: who? when? how? why?..,
- Expiry date management to anticipate contract periodicity and renewal before it's too late,
- Legal compliance of the process thanks to the electronic signature with probative value in compliance with the European eiDAS regulation.
The solution
The return on investment
In addition to the obvious gains in processing time, the various parties involved now have total visibility over the contract management process, thanks to CLM Avanteam Contract Manager.
The legal and commercial departments have relevant indicators to follow the progress of each contract in real time. Decision-makers can sign contracts from their cell phones at any time and from anywhere. This also gives a modern and positive image of the company to its customers partners and demonstrates its commitment to improve the quality of its service.
For general management, this project also addressed three challenges: improving the quality of work for employees, reducing the company's exposure to legal risks, and finally reducing its carbon footprint by eliminating paper.
Ready to get started?
Today, there are more and more players and offers on the market to automate and streamline the online signing and management of contractswith different functionalities and approaches.
Avanteam's offer stands out on the following points:
- Unique and centralized management database for contracts, amendments, annexes and attachments in all formats: PDF, Word, Scan...
- Integration of your contract templates and mailing functions with Microsoft Office.
- Customizable workflow to simplify the life cycle of contracts from their drafting to their signature through the validation stages.
- Date management (due date, periodicity...) with automatic alert and reminder system.
- Strict control of access, authorizations and confidentiality of documents.
- Compliance and legal value of the process thanks to the digital signature and the audit trail.
- Dashboard of piloting with indicators and KPI on the follow-up of the contracts.
Our clients testify
What seduced the users and myself, are the modernity of the interface and the functional richness of Avanteam solutions.
With Avanteam Process Studio, we have already automated around ten value-added business workflows for the company.
We chose Avanteam for the speed of implementation and the ability to customize the solution independently.
Discover the Avanteam ecosystem!
Avanteam in figures
%
growth over the last 5 years
%
of sales invested in R&D
agencies in France
clients from all sectors of activity
You still have questions?
Talk to an expert
Talk about your project with one of our experts and see for yourself if Avanteam meets your needs.