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This global water company treating with thousands of suppliers has automated and streamlined its supplier’s invoices control and payment process.

The Challenge

This global company had to manually verify all suppliers’ invoices, and then send them for payment approval to the buyers and purchasing managers. That was a time-consuming task, which was prejudicial to both suppliers and finance and accounting staff day-to-day work. Management hadn't relevant indicators about the procurement and payment process and in case of dispute there was a lack of records and visibility.

The Solution

Process Studio was used to automate and manage the entire invoice control and payment. All incoming invoices are now digitized and stored in an electronic and secure database. Accounting staff can then display and control these invoices with the associated orders before sending them directly to the appropriate buyers for final payment approval. As soon as invoices have been approved an integrated workflow will route them to the back-office system where payment orders are automatically generated. Management has an online access and control to all incoming invoices and their associated payment orders as well as their history sorted by supplier, buyer, date, etc.

The Implementation

Process Studio integrated capture system has been used to digitize and store all incoming invoices. All involved staff can from a web browser search and view any invoice payment folder and take actions or if required, forward the folders other people.

By automating time-consuming tasks and giving employees and managers, relevant information about activities, Process Studio helps them to be more focused on customers.

Key features

Benefits

Save of time by reducing paper work and paper flow
Increased payment accuracy
Relevant indicators and true knowledge about its procurement and payment process

Key features

Référentiel centralisé
Gestion dynamique du processus grâce à un workflow intégré
Application 100% web